5 Amazing Document Processing Benefits to Boost Your Productivity

Documents are a critical aspect of any business. However, you might find yourself struggling to keep them in good condition, while ensuring proper storage and security for sensitive data. Document processing companies can help by scanning those papers and turning them into digital copies, which will be stored in an electronic cloud-based document management system. They offer customizable solutions that aid in digital transformation, boost your productivity, and help you go paperless. Here are more benefits of document processing:

Regulatory compliance – There are different compliance requirements for storing specific types of documents. Non-conformance may result in criminal liability, revoked operational or business licenses, and hefty fines. A document processing company can work with you to improve compliance in records retention, backing up documents, and storage of important papers.

Enhanced security – The right document processing companies have a credible and qualified staff to scan your documents securely and efficiently. Once the files are in a cloud-based document management system, you have more control over who can access them. The platform leaves a trail of who has accessed or modified the documents, and the files are highly traceable.

Simpler retrieval – Manually going through physical folders and files can be daunting and exhausting. It can take up too much of your time too. When they are in digital format, all you need to do is type a few keywords pertaining to what you need to find, and it should show up in an instant. This saves a lot of time and effort on document retrieval, while enhancing your productivity down the line.

Reliable disaster recovery and backup – Keeping physical documents puts them at risk of being damaged, stolen, or lost. A good document management solution comes with a disaster recovery plan and backup system, so you do not lose anything.
Enhanced collaboration – Document processing companies can provide you with a system that can encourage collaboration with simplified information sharing. The document management system offers better visibility across workflows, in case you need to monitor them.
For more information on how Foveonics Document Solutions can help, contact us.

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How You Can Prevent Data Loss Easily with A Digital Management System

Are your documents safe? They may be stored and properly organized in physical storage cabinets and facilities, but they could easily become susceptible to loss and damage with incidents such as fire and theft. Data loss is one of the common issues your company must be concerned with, whether it has already happened to you or not. With a digital document management system, your risk of losing data is dramatically reduced. Document processing companies can optimize your company’s paper document management system by transforming your physical records and papers into digital images.

As more organizations are making efforts to reduce their paper trail and go green, the document outsourcing industry continues to thrive. The most frequent customers are government agencies and businesses looking to improve their paper processes. An inefficient and disorganized paper system can get in the way of fulfilling your daily tasks and responsibilities effectively, as it can cause delays in access and retrieval and affect everyone’s productivity. You do not have to worry about that when you have a digital document management system.

Document processing companies will consolidate all your information into a simplified and easy to manage digital system. The scanned documents will be stored in a secure cloud storage, so you can quickly access them from any device. This way, the solution may enhance business insights, as information can become universally accessible to you and your team. The document outsourcing industry continues to deliver innovative digital transformation solutions to various organizations to help them focus on growth, while embracing technology to optimize productivity and efficiency.

Physical documents can take a lot of space in the office. This could make you purchase more cabinets and storage facilities just to keep them in place. However, they still have the potential to be stolen or damaged. A digital document management system can prevent that, while ensuring a more efficient way to access your files from the cloud. Reputable document processing companies offer different services that can scan various mediums, including large format papers, microfilm, and fragile historical papers.

For more information on how Foveonics Document Solutions can help, contact us.

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Document Processing Services: Top 3 Reasons for Using Them

In this world of digitization and technical advancements- document processing and data conversion have become vital to – organizations -of all the sizes. Document processing is known to be a diligent process that usually involves obtaining raw data from a number of sources and then presenting the same into a visual or textual format.

Document processing services usually make use of different conversion techniques and analysis methods to transform the concerned data into meaningful information for your business.

With rising staff, overheads, as well as infrastructural loads, the concept of going digital and opting for document processing companies to take care of your documents has become more useful. Document processing helps you to extract, digitize, capture, as well as process data from different sources and transform them into actionable insights at affordable rates.

Here are the reasons why you should opt for document processing services for your business:

To enhance operational efficiency:

One of the biggest reasons to enlist document processing companies and obtain their services – is to enhance the operational efficiency of your own business. These professionals help you to digitize data in easy searchable format which boosts your efficiencies.

Attention on the core competencies:

Managing your data in huge volumes is a very time-consuming process. Thus, you cannot alone manage all the important data and information relevant to your company. Document processing companies allow you to focus on your core competencies while handling your data.

Improved customer experience:

Reducing document processing timeline as a result of document processing services provided by the professionals helps you to drive customer satisfaction. By having easy access to information, you can fulfill customer service requests more easily.

Now that you are aware of the advantages of document processing services, it’s time to opt for the right document processing company to meet your needs..

For more information on how Foveonics Document Solutions can help, contact us.

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How to Find the Best Document Scanning Service in New York City?

Having your documents scanned and digitized is a step towards further growth and progress for your business or organization. There are document scanning services in New York City to help you with that, and they can also do that in your office with their mobile scanning services. However, not all of them will be able to deliver high-quality results. You can never be too sure of who to trust, too, especially if you are having confidential documents scanned. So, here are some tips to help you find the best document scanning services in New York:

Know their reputation – Choose only the most reputable mobile scanning services. You can get an idea on their reputation by looking into their current clients. Leading service providers are trusted by bigger organizations and government agencies in New York City.
Learn about their experience – Look for a highly experienced provider of document scanning services in New York. Choose a team that has been in business for decades, but be sure to verify their credibility to looking into their certifications.

Check their equipment and process – Make sure that they are using the most advanced document scanners that can effectively convert files into clear and legible digital format. Find out where they will store the files, too. Credible mobile scanning services provide cloud-based electronic document management solutions for secure and quick retrieval of documents from anywhere at any time.

Make sure they are flexible – You may want to consider a service provider that can provide other services beyond document scanning, and make sure that they can customize their solutions to suit the unique requirements of every organization in many different industries.
Prioritize confidentiality – You will be leaving valuable and confidential information to third-party document scanning services in New York. Even if they can do their job in your workplace, you still need to make sure that their team can maintain the highest level of confidentiality. Ask about their security measures and make sure that they will do their part in ensuring the safety and security of your documents.

For more information on how Foveonics Document Solutions can help, contact us.

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Use 3 Steps to Leverage Document Imaging Services

Every industry can find document imaging services convenient in reducing costs and improving the security and access to the papers that they need. Document imaging involves scanning your papers and documents to transform into digital format. It also encompasses the scanning of microfilm or microfiche using specialized equipment, so you can have a better way to preserve, store, and view the content in this type of medium. By having digital copies of your documents, it will be easier to store and access them in the cloud, and you do not have to worry about investing in additional physical storage equipment and facilities.

Here are more ways that you can use document imaging in your industry:

Digital records – Get in touch with credible and trustworthy document imaging services that can help your organization optimize its paper document management system. They will provide a comprehensive digital transformation solution, which can be customized according to your unique requirements. Rest assured, their processes are compliant to state and city laws when it comes to securing your data and ensuring your privacy. If you find your current paper processing disorganized and inefficient, you can rely on them to come up with a solution for consolidating your information in a manageable and simplified digital system.
Industry-specific solutions – It does not matter which industry you belong to. Reputable providers of document imaging services will work with you to improve the way you store and access your documents. They can handle large format and fragile historic documents, too. They will prepare your documents and index them efficiently on your behalf.
Cloud-based document management – Leading document imaging services offer electronic document management, which uses cloud-based storage to keep your digital files accessible at anytime, anywhere. Rest assured, they will use a high-quality electronic document management system that provides intuitive usability and rapid deployment to help your organization transition smoothly into the digital environment.

For more information on how Foveonics Document Solutions can help, contact us.

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Acquire Document Process Outsourcing Today to Protect Your Papers Tomorrow

If you still maintain and store a lot of physical documents, you could risk losing them over time. They could deteriorate, get stolen, or become lost due to human error or an accident. You can protect all important papers with document process outsourcing. Service providers, such as Foveonics, have the latest technologies and the best, trustworthy experts to convert your documents into digital images, which you can easily store and access in a cloud. This way, you have a more worry-free, advanced, and dependable way to protect your papers.

Document process outsourcing is a good measure in ensuring the safety and longevity of your papers. With the right service provider, it will be cost-effective for your business in the long run. Foveonics is able to provide their services at affordable costs due to their use of state-of-the-art scanners for color, duplex, and large format documents, as well as microfilm. Combined with the expertise of experienced technicians, they are able to provide a low price for every image scanned. Document process outsourcing by Foveonics also offers indexing services and cloud-based document management, so you do not have to worry about doing all that work by yourself.

Foveonics uses Kodak® i5600 scanners for efficient and fast document conversion. It is currently among the most dependable technologies that can quickly scan any document, while preserving the original copy’s integrity. It can handle a wide variety of paper types and sizes, making it a versatile machine for any document process outsourcingproject. Foveonics also uses cutting-edge microfilm/fiche scanning machines, such as NextScan Microfilm Scanners, which are American-made. This way, you can be confident that the microfilm images can be converted into high-resolution and high-quality digital images. A Quality Control Team is always on the lookout for errors and poorly scanned images to have them re-scanned and replaced as necessary.

For more information on how Foveonics Document Solutions can help, contact us.

Source URL: http://www.foveonics.com/acquire-document-process-outsourcing-today-to-protect-your-papers-tomorrow/

Medical Document Scanning Services: What They Are and How to Utilize Them

Now that healthcare organizations are increasingly implementing electronic health and medical record systems, medical document scanning services are also increasing in popularity and demand as a way to incorporate paper-based documentation into digitized systems. As practices embrace new technology into their day to day, they are faced with the inconvenient reality that integrating legacy patient chart information with new, fully digitized systems is a big challenge that requires robust solutions for efficient simplification.

Not all medical document scanning providers are the same, but their methodology does not differ as much. Some offer in-house and/or outsourced scanning services, giving you the option to scan critical patient records and other documents in-house or through a production scanning facility. While in-house scanning is ideal, especially when protecting the privacy and integrity of medical records, charts, and like, outsourced scanning may be a more practical choice for those who simply can’t afford to commence scanning in-house or perhaps those who don’t have the right facilities to conduct proper scanning.

The best medical document scanning providers ensure a smooth and seamless document scanning process, from the preparation and transport of documents to inventory tracking, and down to actual document scanning, indexing, storage, and quality control. In addition to good document handling, it is also crucial to choose a provider that ensures industry compliance. This means services that make use of the best kind and the highest level of computer security and hires only trained and qualified staff to ensure the quality of digitization and the highest security standards for each scanned piece of document. Good document scanning providers also have robust disaster mitigation and information back-up systems in place so that your practice will be shielded from data-related disasters before they even happen. There are many benefits to using medical document scanning companies for medical practices and services, not the least of which are maintaining industry compliance and ensuring a more seamless flow of information within the practice.

Advantages You Will Get by Taking Microfilm Scanning Services

Microfilm scanning is one of the most efficient document scanning services used by some of the most successful businesses in various industries. It is said to be the best solution for archiving paper documents and converting them into high-quality and high-resolution digital images.

Choosing to use microfilm scanning services will significantly affect your company’s operations, productivity, and cost savings in very good ways. Here are just some of its many advantages:

Retrieves important documents fast

You don’t have to go through the piles and piles of old papers just to retrieve one important document. All you need is a computer and access to your archive. You’ll acquire the file you need in no time because the scanned microfilm or the image is readily available on your database.

Keeps your documents are safe and secure

When your files are scanned and converted into images, they are already safe on the archive. To be sure, you can make many copies of your files. Some microfilm scanning services companies upload the data to cloud-based storage. That way, even if there’s a problem with a computer, you can still retrieve your information and even access it anywhere. With cloud-based storage, there is little chance that your important documents will get lost or corrupted.

Works on different types and formats of documents

The most advanced microfilm scanners work for a wide variety of documents. You can use it for archiving letters, newspapers, technical drawings, books, and more.

Saves space

Saving all your records through microfilm scanning can reduce your company’s operational costs. You won’t need extra room for keeping all the full-sized hardcopies.

Increases efficiency

The amount of time you’ll save plus the ease of retrieving files from the digital archive can make your business more efficient. In the past, the turnaround time for retrieving old documents took several days. These days, you’ll be able to access the digital document in less than an hour or in just a few minutes. Because of this, you will be able to focus more on revenue-generating tasks and business development.

Not all scanning services in NJ can provide high-quality services. To get the most out of your investment, choose a provider that employs experienced technicians and uses state-of-the-art microfilm scanning equipment. Make sure that this provider has strict quality assurance and ensures seamless archiving and conversion of your documents.

Foveonics Document Solutions is a leading provider in this space. To get started, Connect with us on Facebook or Twitter

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