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5 Amazing Document Processing Benefits to Boost Your Productivity

Documents are a critical aspect of any business. However, you might find yourself struggling to keep them in good condition, while ensuring proper storage and security for sensitive data. Document processing companies can help by scanning those papers and turning them into digital copies, which will be stored in an electronic cloud-based document management system. They offer customizable solutions that aid in digital transformation, boost your productivity, and help you go paperless. Here are more benefits of document processing:

  1. Regulatory compliance – There are different compliance requirements for storing specific types of documents. Non-conformance may result in criminal liability, revoked operational or business licenses, and hefty fines. A document processing company can work with you to improve compliance in records retention, backing up documents, and storage of important papers.
  1. Enhanced security – The right document processing companies have a credible and qualified staff to scan your documents securely and efficiently. Once the files are in a cloud-based document management system, you have more control over who can access them. The platform leaves a trail of who has accessed or modified the documents, and the files are highly traceable.
  1. Simpler retrieval – Manually going through physical folders and files can be daunting and exhausting. It can take up too much of your time too. When they are in digital format, all you need to do is type a few keywords pertaining to what you need to find, and it should show up in an instant. This saves a lot of time and effort on document retrieval, while enhancing your productivity down the line.
  1. Reliable disaster recovery and backup – Keeping physical documents puts them at risk of being damaged, stolen, or lost. A good document management solution comes with a disaster recovery plan and backup system, so you do not lose anything.

  2. Enhanced collaboration – Document processing companies can provide you with a system that can encourage collaboration with simplified information sharing. The document management system offers better visibility across workflows, in case you need to monitor them.
    For more information on how Foveonics Document Solutions can help, contact us.

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Medical Document Scanning Services: What They Are and How to Utilize Them

Now that healthcare organizations are increasingly implementing electronic health and medical record systems, medical document scanning services are also increasing in popularity and demand as a way to incorporate paper-based documentation into digitized systems. As practices embrace new technology into their day to day, they are faced with the inconvenient reality that integrating legacy patient chart information with new, fully digitized systems is a big challenge that requires robust solutions for efficient simplification.

 

Not all medical document scanning providers are the same, but their methodology does not differ as much. Some offer in-house and/or outsourced scanning services, giving you the option to scan critical patient records and other documents in-house or through a production scanning facility. While in-house scanning is ideal, especially when protecting the privacy and integrity of medical records, charts, and like, outsourced scanning may be a more practical choice for those who simply can’t afford to commence scanning in-house or perhaps those who don’t have the right facilities to conduct proper scanning.

 

The best medical document scanning providers ensure a smooth and seamless document scanning process, from the preparation and transport of documents to inventory tracking, and down to actual document scanning, indexing, storage, and quality control. In addition to good document handling, it is also crucial to choose a provider that ensures industry compliance. This means services that make use of the best kind and the highest level of computer security and hires only trained and qualified staff to ensure the quality of digitization and the highest security standards for each scanned piece of document. Good document scanning providers also have robust disaster mitigation and information back-up systems in place so that your practice will be shielded from data-related disasters before they even happen. There are many benefits to using medical document scanning companies for medical practices and services, not the least of which are maintaining industry compliance and ensuring a more seamless flow of information within the practice.